How to Create an Account

Get started with Dentare in under 2 minutes. This guide walks you through signing up, adding your first patient, and configuring your clinic.

In this article:

• Step 1 — Sign Up

• Step 2 — Welcome Screen

• Step 3 — Add Your First Patient

• Step 4 — Clinic Setup Wizard

• Step 5 — Setup Complete

Step 1 — Sign Up

Go to dentare.io/users/sign_up and fill in:

• Account Name — your clinic's name

• Full Name — your name

• Email — your email address

• Password — minimum 6 characters

Check "I accept the terms of service & privacy policy" and click Sign up.

You can also sign up instantly with Sign up with Google.

Note: After signing up, you automatically become the clinic admin with the Doctor role.

Step 2 — Welcome Screen

After signing up, you'll see a welcome screen with 3 setup tasks:

• Add First Patient — create your first patient profile to get started

• Configure Settings — set up your practice preferences and notifications

• Launch Practice — start managing appointments and patient care

Click Add Your First Patient to begin. Setup takes less than 3 minutes.

Step 3 — Add Your First Patient

A patient form opens with the following sections:

• Basic Information — First Name, Last Name, Language (used for emails and messages sent to patients), Avatar, Birthdate, Gender, Preferred Doctor

• Contact Information — Phone Country, Phone, Email, Street address

• Emergency Contact

• Medical Information

• Notification Preferences

• VIP Status

Fill in at least the basic information and click + Create Patient. You can complete the other sections later.

Step 4 — Clinic Setup Wizard

After creating your first patient, a wizard guides you through the following steps. You can navigate using the Back, Reset, Save, and Next buttons at the bottom of each step.

4.1 — Clinic Profile

• Clinic Logo — upload your clinic logo

• Clinic Name — displayed throughout the app

• Official Clinic Name — used on invoices and official documents

• Country

• Currency — used for payments and invoicing

• Timezone

• Language — interface language (English, Shqip, Македонски)

• Registry Number — your business registration number

• Tax Number — required for invoicing

• Email, Phone, Website

Note: This information appears automatically on invoices, appointments, and other documents.

4.2 — Clinic Address

• Street Address

• Postal Code

• City

• Region / Municipality

• Country

You can add additional address info with the "+ Additional Address Info" link. The address is used on invoices, official documents, and patient communication.

4.3 — Working Hours

• Opening Time and Closing Time

• Working Days — select which days your clinic is open (MON through SUN)

• Open on Weekends? — toggle on if your clinic works Saturdays or Sundays

• First Day of the Week — Monday by default

Working hours are visible to patients on the appointment page and clinic profile.

4.4 — Settings

• Two-Factor Authentication (2FA) — if enabled, all users must use an authenticator app (e.g., Google Authenticator)

• Login PIN — after logging in, users are asked for a PIN for full access. Ideal for quick switching between doctors on shared devices.

• Default PIN — set a 4–6 digit PIN for new users who haven't set their own yet

• Enable Kiosk Lock — shows a lock screen on shared clinic devices. Staff unlock with their PIN.

• Inactivity Timeout — the lock screen reappears after this many seconds without activity (default: 180 seconds / 3 minutes)

4.5 — Select Departments

Choose which departments are active in your clinic:

• Stomatology — checkups, cleanings, fillings, and daily oral care. Patient records, visit scheduling, and schedule management.

• X-Ray — panoramic scans, diagnostics, and internal images. Digital tools for interpretation and record storage.

• Dental Lab — crowns, bridges, dentures, and prosthetic case management. Lab case tracking and quality checks.

Toggle on the departments you need.

4.6 — Department Schedule

For each active department, set its weekly schedule:

• Opening Time and Closing Time

• Working Days (MON–SUN)

• Open on Weekends

• First Day of the Week

This controls when each department is available to patients.

4.7 — Confirm

Review all your settings:

• Active services and monthly cost summary

• Clinic information — name, official name, registry number, tax number, address

• Country, Language, Currency, Timezone

• Security settings

• Selected departments and their schedules

Click Edit to go back and change anything, or click Confirm to finish setup.

Step 5 — Setup Complete

You'll see "Setup Complete — Your Clinic Is Ready!"

Click Go to Patients to start scheduling appointments, managing patients, and running your clinic.

You can change any of these settings later from the Settings menu.

Need help? Contact us